When we talk about fuel accountability, we’re usually referring to theft and other more mysterious losses that cause us to wonder what’s really going on with our fuel inventory. That’s a serious concern for any public or private entity that purchases large quantities of fuel, especially with prices as high as they are. There’s no question that an automated fuel management system can help increase accountability within your operation.
Incorporating a comprehensive fuel management system such as FuelMaster ProKeys has been proven to significantly reduce losses. The City of Tallahassee, for example, reduced their fuel losses by 97%. Operations that go one step further and incorporate vehicle-mounted Automotive Information Modules (AIM) with their fuel management system are seeing even broader and deeper benefits.
A fuel management system lets you take control of fuel handling and disposition. Real-time, consistent tracking of basic vehicle and fuel dispensing data ensures you always know where your fuel is, when and how it’s being dispensed. Automated data gathering also reduces “paper losses” and confusion that result from simple mistakes or misallocated information.
If you’re a fixed-based operator, using a fuel management system supports complete, accurate invoicing that assures accountability with your customers, too.
Total resource management.
But a fuel management system can provide across-the-board efficiencies that allow you to do much more than simply gain control over your fuel assets. You can see better accountability all the way up to the CEO’s office.
AIM enables you to capture detailed vehicle-specific data. You can track vehicle mileage and usage patterns to detect over-idling, “rabbit starts” or other fuel-wasting behaviors. With better driver training and alertness to these issues you can improve fuel efficiency in small increments that add up nicely.
You can use the data you gather to make more timely and better-informed decisions about every aspect of your business, from daily operations to billing, forecasting, budgeting and long-range planning.
A fuel management system helps you efficiently use all your resources, not just fuel itself. The ability to improve performance and increase the lifespan of your fleet vehicles can have a major impact on overall profitability as well as operations efficiency.
A fuel management system will certainly improve accountability within your organization. Choosing the right system and optimizing the ways in which you use it will help you prevent losses and save money through streamlined processes and increased productivity.
Photo Credit: Moyan Brenn